StewaraKnow people
Households, relationships, tags, and saved views keep the directory the way the church already thinks, not the way a spreadsheet does.
- Households and relationships
- Searchable directory
- Tags and saved views
People & care · Flock
Who needs a call this week.
Most free church directories store names. Flock keeps the care list on top: overdue follow-ups, the visitor who came twice, the family in a hard season. Free for any church, forever: no card, no per-person bill.
Often replaces a free directory that never tells you who needed a call, and the spreadsheet beside it.
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- 1Overdue follow-ups Who needed a call, with a due date.
- 2Guest pipeline The visitor who came twice stays listed.
- 3Staff-only notes Pastoral care never reaches a member view.
What Flock is, and what it isn’t.
Flock is the church’s people record and the care list that sits on top of it. Households, guests, and members live in one directory, and the work that used to live in someone’s memory — the second-time visitor, the overdue follow-up, the family in a hard season — lands on a staff-only queue. Members never see pastoral notes. It is free for any church, forever: not a trial directory, and not a per-person bill.
See it in action
A short, real walkthrough of Flock in Stewara. No sign-up required to watch.
A week the list already knows
A signal appears, someone owns it, and the contact is logged.
Needs follow-up97 overdue
Needs your attention
- RPRachel ParkerParkers missed three Sundays. You know Rachel from small group, check in?JEJordan Ellis5d
- APAlfredo ProhaskaFollow up on their connection card and invite them to a group.MRMichael Reed16d
- FHFernando HuelsWelcome call, first visit. Ask how they found us.DWDana Whitfield11d
FlagMarcus TorphyMarcus seemed down at rehearsal. Worth a call.
Monday
The list is already waiting
Overnight signals land on the follow-up queue: a second visit, a missed Sunday, a care note that went overdue. Someone owns each row before the office sits down.
Followed through
Jordan Ellis · Michael Reed
Called: traveling, back Sunday.
Midweek
The contact is logged
The assigned person records the call, the visit, or the text on the staff-only care timeline. The queue shows what is still open, and what is done.
Not seen lately3+ weeks
- DJDebra JohnstonLast seen 4 months ago
- BGBessie GrimesLast seen 3 months ago
- POPeter OndrickaLast seen 8 weeks ago
Sunday
Nothing falls through
Guests who came twice, families in a hard season, and anyone still overdue stay on the list. Follow-through does not depend on someone remembering.
A directory tells you who belongs. Flock tells you who’s slipping, and hands them to someone.
- Nobody typed thisSunday, overnight
The signal fires on its own.
Flock watches the things that mean something and nobody has time to check: a guest who came back, giving that went quiet, a follow-up that went past its date.
- Guest checked in twiceCreates a staff follow-up the moment a guest has checked in two times, a sign they may be ready for a personal invitation.
- Giving lapsedCreates a staff follow-up when a donor’s giving has gone quiet: a gentle prompt for a check-in, never a payment reminder.Days since last gift60
- Follow-up overdueEscalates an open pastoral follow-up that has gone past its due date, so it doesn’t quietly fall through.Days overdue before escalating1
- The part that mattersMonday, 8:52
Handing it over is not the same as assigning it.
Jordan is the one who should call, and Jordan needs to know why, not just that a name appeared in a list. Press Pass along without writing anything, and see what Flock says.
- Rachel ParkerLast seen 6 weeks ago · member since 2018 · two children in KidsOverdue Aug 14
Pass Rachel along
Grace Harbor is our demo church, never a testimonial. The watchers and the handoff are Flock’s own screens, wired to nothing.
Start with the people you already have.
Start free with FlockWhat it does, grouped by the job.
- PastorYou open the follow-up queue, not the directory: the week already sorted by who is overdue.
- AdministratorYou own the import, the duplicate merges, and which fields a member can see.
- Group leaderYou see the people passed to you and the note that came with them. The pastoral timeline stays with the pastors.
Notice change
The guest-to-member pipeline and the overdue follow-up queue surface who needs a call, with automations that write the next staff task.
- Guest to member pipeline
- Overdue follow-up queue
- Automations that write the next task
Coordinate care
A staff-only pastoral care timeline and a prayer wall stay off the member directory, so care has a record without becoming public.
- Staff-only care timeline
- Prayer wall, staff-gated
- Follow-ups with overdue tracking
Keep records safe
Notes never appear on a member-facing read. Phone and email can hide independently, and a guided CSV import previews duplicates first.
- Notes never member-facing
- Per-field directory privacy
- Guided CSV and duplicate merge
Also includedEvery Flock feature, in one list
- Fast searchable member directory with inline editing
- Household & family relationships
- Color-coded tags & custom fields per church
- Saved views: no-code segments, not a query builder
- Assimilation pipeline: guest → returning → regular → member
- Pastoral care timeline (staff-only, never member-facing)
- Follow-up queue with overdue tracking
- Prayer request wall, staff-gated
- Automations that create staff follow-ups (e.g. giving lapsed, guest checked in twice)
- Guided CSV import from Planning Center, Breeze, or a spreadsheet
- Duplicate finder & one-click merge
- Per-field directory privacy: hide phone or email independently
- Free forever for any church: no card, no per-person fee
For switchers
If you're on Planning Center People
- UsuallyA strong directory, and care still depends on someone remembering who needed a call.With StewaraFollow-up queue, pastoral care timeline, and guest pipeline on top of the directory. Free forever.
Next: somewhere to gather them, and somewhere to give.
The objections, answered here.
Is this just a free directory?
The directory is included, and it is not the product. Flock keeps a care list on top: overdue follow-ups, a guest pipeline, and a staff-only pastoral timeline. It stays free for any church, forever, with no card and no per-person bill.
Can members see pastoral notes?
No. The care timeline and prayer wall are staff-gated. Members never see pastoral notes on a member-facing read.
How do we get our people in?
A guided CSV wizard maps an export from your current system or a spreadsheet and previews likely duplicates before anything is created. There is also a duplicate finder and one-click merge once you are in.
What if we never buy a paid plan?
Flock stays. It is included with every church, no plan required. Paid modules you tried can step back; the people record and the care list do not.
Free forever. Included with every church, no plan required.
Start with the people you already have.
Import the directory. The care list starts writing itself. No card, no plan, and no clock. It stays free at any size.